The Requirements
While our preference is that you have professional experience, we will consider recent graduates as long as they have the characteristics and competencies detailed in the second list, below. To be a good fit for this opportunity you will have:- Solid experience providing administrative support, preferably supporting senior level management.
- Experience with meeting and / or event planning is strongly preferred.
- The ability to develop and follow systems for organizing and maintaining records, data, office processes, etc.
- Computer savvy and proficiency with Microsoft Outlook, Word, Excel, PowerPoint. Knowledge of database programs, project management programs and Salesforce.com is a plus.
- Strong writing skills and the ability to edit internal and external corporation communications for spelling and grammar, to present numerical data effectively, and to read and interpret written information.
- A high school diploma or equivalent; a bachelor's degree is preferred, ideally in Business, Marketing or other relevant field.
- Exceptional interpersonal skills, including the ability to interact effectively with internal and external contacts at all levels, and to adjust your communication style to different personalities. Quick question for you - click here
- A confident presence and the assertiveness to interact effectively with strong personalities.
- Excellent planning and organizational skills and the ability to manage multiple projects and priorities.
- Strong problem solving skills.
- A strong sense of confidentiality.
- Solid oral communication skills, including the ability to speak clearly and persuasively in positive or negative situations and demonstrate positive group interaction.
- Robust attention to detail, accuracy and thoroughness.
- Solid judgment, and ability to make sound decisions independently, and the wisdom to know when to ask for guidance.
The Role
You will provide a variety of support to the Vice President, Sales and Marketing (to whom you will report), three Marketing Directors in-house, and an outside Sales Director. You also will respond to requests from the Sales team and customers, and handle your own independent projects and tasks. You activities will vary in complexity and require mature and professional judgment, a very high degree of accuracy and initiative, tact and diplomacy, excellent communication skills, and the ability to maintain confidentiality.A key aspect of the role will be facilitating communication among all members of the Marketing team, and between Marketing and other departments, customers, vendors and affiliates. Another significant part of the role will be supporting the planning and coordination of events.
More specifically, you will:
- Professionally interface with customers, vendors and company affiliates via all methods of communication (in person, email, phone, etc.).
- Work in close coordination with Directors in planning key meetings and events including physician training programs, national and regional tradeshows, advisory boards, customer and affiliate visits, etc. You'll maintain primary responsibility for organizing schedules, itineraries, equipment needs, catering, speakers, budgets, approvals, etc. You also will work with Directors to ensure all meetings meet compliance requirements. Quick question for you - click here
- Work with the Marketing Manager and Directors on obtaining approvals for projects, including appropriate documentation. You'll be a primary resource for the approved document archive (LIT) system.
- Work in coordination with the Marketing Manager to maintain literature database.
- Work with the marketing team to provide support for selective marketing analysis including generating Excel-based reports.
- Provide general administrative support to the VP, Sales and Marketing and Directors, as needed. This will include complex travel arrangements and itineraries, meeting scheduling, file maintenance, report production, correspondence, etc.
- Maintain responsibility for designated administrative systems related to Sales and Marketing, and identify areas for improvement that will contribute to increasing efficiency.
- Provide expert support to the department on PowerPoint, Word and Excel, as needed, on individual projects.
- Perform special projects and assignments as determined by the VP Sales and Marketing and the marketing team. In addition to demonstrating the ability to handle multiple tasks with little or no supervision, you'll provide appropriate status reports.
- Interface with internal and external contacts at a variety of levels in a professional, informed and proactive manner.
- Work closely with other administrative staff to accomplish organizational goals and ensure the efficient daily operation of the company.
- Maintain confidentiality of all corporate, personnel and research matters.
- Perform all responsibilities in accordance with all Federal, State and Company laws, regulations and guidelines.
- Handle other duties and responsibilities as necessary and assigned.
Why Spiration
Professional development -- you will learn Marketing from strong, seasoned professionals, and get hands-on with almost everything the Marketing department does. In addition you will gain exposure to just about all areas of our organization and acquire insider insight into the intriguing medical device industry.Make an impact -- Marketing is busy and there is always lots going on, so you're contributions will be appreciated from day one. Over time, as you get to know our processes and systems, you'll be in a position to recommend and implement efficiencies.
The "best of both worlds" -- Spiration is growing -- we have more than 65 full-time employees -- but we're still small enough that each of us contributes on multiple levels. You'll enjoy the close-knit environment of a smaller company coupled with the infrastructure and support of a larger organization.
Strong product and more on the way -- the IBV Valve System has received CE Mark approval and is being marketed in Europe. In the U.S. the IBV Valve System received Humanitarian Device Exemption (HDE) market approval for the treatment of prolonged air leaks following specific lung surgeries. The device is also under investigation in the U.S. as a new treatment for patients with severe emphysema. In addition, our Product Development team is working on the next generation of innovative medical devices.
Great work environment -- at Spiration, we pride ourselves on our scientific expertise and cutting-edge technologies. We have created a culture that is open, collaborative and fun, with leadership committed to quality and regulatory compliance. If you're not already familiar with Redmond, WA, it is a hub of the medical device and biotech industries, and a beautiful suburb of Seattle.
A proud subsidiary of the Olympus Corporation -- in 2010, we joined Olympus, a world leader in the respiratory market with solutions for endoscopic observation, diagnosis and treatment. In this partnership, Spiration Inc.- Olympus Respiratory America will continue to expand its business to address acute and chronic conditions of the lung through the development of novel therapies.
Excellent compensation -- in addition to a competitive salary, we offer a rich benefits package that includes excellent health care, vacation and other paid leave.
Pictured: one of many information sheets developed and managed by the Marketing team; this one provides product information on the IBV Valve for healthcare professionals.
Keys to Success
We are looking for someone who has a passion for marketing or healthcare, and the ambition to grow professionally. We'll look to you to be engaged and interested in the bigger picture of Marketing and our business, and how you fit into it. We value work-life balance, but we'll also look to you to be flexible in coming in early or staying late from time to time. If you are the person we're looking for, you'll be willing to do what it takes to get the job done, because you are a motivated member of the team.Probably no other job at Spiration interfaces with more different internal and external contacts. You'll interact with people with a wide variety of personalities, so you'll need to be able to adjust your communication style accordingly. As you balance multiple requests from the VP, Directors, Sales team and others, you'll need to speak up when you need guidance about setting priorities.
It should be clear by now that you'll need a knack for managing lots of moving parts. In addition, you should be able to provide regular status updates on projects and activities. Many of your activities will represent one piece of a larger whole, and others will depend on you to complete your part so that they can complete theirs. The volume of work will spike from time to time, so you'll need to keep your energy up. For example, when members of the Marketing team travel for a trade show or training, we often take advantage of the travel to squeeze in other events.
While you'll have opportunities to gain higher-level knowledge of marketing, such as exposure to strategy planning, you'll also need to be willing to get into the nitty gritty details; in fact, a large part of the role involves managing details. We run lean and even the executives roll up their sleeves on a regular basis.
About Spiration
Spiration is an equal opportunity employer. EOE M/F/D/V
Pictured: The Spiration headquarters in Redmond.
